AI MODULE · PROCUREMENT
Procurement
Full procure-to-pay automation with 3-way match and automated GL
NexuSphere AI Procurement handles the complete P2P lifecycle: PO creation and approval, item receipt against PO, automated 3-way match (PO → Receipt → Vendor Bill), and vendor payment — with every step posting clean journal entries to the GL automatically.
98%
OCR invoice accuracy
3-step
Automated match
0
Manual GL entries
What's live in production
Procurement — fully live
Purchase Order management
Create and manage POs with vendor, line items, pricing, UOM, location, and requested delivery date. POs transition automatically: PENDING_RECEIPT → PARTIALLY_RECEIVED → PENDING_BILL — driven by item receipts.
Item Receipt and inventory receiving
Receive goods against open POs line by line. Item receipts automatically update inventory, post GRNI to the GL, and transition PO status. Partial receipts tracked against original quantities.
Automated 3-Way Match
When a vendor bill is created from a receipt, NexuSphere AI automatically matches it against the originating PO and item receipt. Variances routed to Exception Queue. Clean matches auto-approve.
OCR-powered vendor bill intake
Incoming invoices from email or PDF parsed by Gemini Vision at 98% accuracy. Vendor, PO reference, line items, amounts, and due dates extracted automatically and matched to open receipts.
Vendor Payment processing
Post payments by ACH, check, or wire against open bills. Auto-calculates balance due, updates bill status (OPEN → PARTIALLY_PAID → PAID_IN_FULL), posts AP debit / cash credit journal entries.
Automated GL posting throughout P2P
Item Receipt: Dr Inventory / Cr GRNI. Vendor Bill: Dr GRNI / Cr AP. Vendor Payment: Dr AP / Cr Cash. The full P2P cycle closes without a single manual journal entry.
Gmail integration for invoice capture
Connects directly to your inbox. Incoming vendor invoices detected, parsed, and routed into the P2P workflow automatically — no email forwarding or manual upload required.
Void and reversal support
Vendor bills and payments can be voided by authorized users. Each void posts the corresponding reversal journal entries automatically and restores affected balances.
Related Modules
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